Application Process

Applicants will submit Site Plans, Safety & Security Plans, and Set-up/Clean-up Plans along with the application. There is an application fee. Applicants are responsible for procuring the necessary permits and insurance documents for their event. There is a 50% deposit due upon signing the contract. Please familiarize yourself with all the submission requirements below:

Submission Requirements:

SITE PLANS

PUBLIC SAFETY & SECURITY PLAN

SET-UP & CLEAN-UP PLAN

PERMITS & INSURANCE

NOISE

ALCOHOL & FOOD

AMUSEMENTS & ENTERTAINMENT

FEES

CANCELLATIONS & REFUNDS

FULL AGREEMENT & CONTRACT

The full agreement between the Applicant and the Town of Herndon will be captured in the Downtown Event Contract which will be drafted following the approval of the application. All financial obligations, to include any authorizations by Town Council will be outlined.
No other agreement between the parties shall be valid.

READY TO APPLY? Click here.

Deadlines

The Town of Herndon will strictly adhere to the following deadlines:

Early submission is preferable to secure your event date(s).

For your reference, please download Plan an Event with the Town of Herndon. This packet of information consolidates all you need to be familiar with for your rental.

We have a Community Cultural Festival Donation Program. Check it out here to see if your event is eligible.